Job Opportunity at WSC

21st January 2026 Trevor Bryant 30 Views

WSC is recruiting an Assistant Administrator to join our small, dedicated team and help us continue delivering a professional service to our members and visitors at our excellent facilities.

We are seeking an organised and friendly Assistant Administrator to support member enquiries and assist with the day-to-day operations of our vibrant sailing club, working closely with our dedicated volunteers. The successful candidate will demonstrate strong interpersonal and teamwork skills, along with competence in IT and database management. Flexibility is essential, and an interest in sailing would be an advantage.

This is a part-time position, with hours to be agreed, typically around 30 hours per week, working Monday to Friday with up to six weekend days as required.

All enquiries and expressions of interest should be addressed to Stuart Henderson, Honorary Secretary, and submitted with a detailed covering letter and CV to admin@warsashsc.org.uk

The application deadline is 01/02/2026, with interviews scheduled for 6th February 2026.

About the Role:

The Assistant Administrator plays a key role in supporting the smooth running of the Club’s membership processes, bookings, and events programme. The role includes managing daily administrative tasks, maintaining efficient office operations, and providing exceptional support to staff, members, and prospective clients. This position offers an excellent opportunity for someone with strong organisational skills and experience in office administration to contribute to a professional, dynamic, and community focused environment.

Job Type:

Part-Time.

Pay:

£25,000 per year.

Shift & Schedule:

30 hours per week, Monday to Friday, based on site at the Club.
Core hours are 9 am to 3 pm, with some flexibility by agreement with the Senior Administrator.
Occasional evening work (1-2 per month) may be required for meetings, with reasonable notice.
Occasional weekend work (up to 6 days per year) may be required for major events, with Time Off in Lieu provided.

Location:

Warsash Sailing Club, Shore Road, Warsash, Southampton, SO31 9FS.

Benefits:

Competitive salary based on experience
Complimentary Club membership with full access to facilities
Stunning waterfront office location
Workplace pension scheme
Free on-site parking
Discounted food from the Club
A vibrant, community-focused environment

Key Responsibilities:

Working alongside the Senior Administrator, the Assistant Administrator is one of the first points of contact for Members and Visitors, whether in person, by phone, or by email. Together, they support the day to day administration of a large and active club of over 1,300 members, working closely with the Club’s officers, committees, and operational staff.

The position includes serving as a primary point of contact for prospective and current members, and supporting a wide range of administrative tasks including managing the membership database. A central responsibility is coordinating both private and Club bookings, managing related communications, and maintaining accurate records. The role requires the ability to work collaboratively with volunteer committees to support the Club’s activities and events.

Alongside administrative duties, membership enquiries and event coordination, the Assistant Administrator assists with some financial processes, including supporting invoicing for member activities. The role also assists with maintaining the Club’s digital platforms, such as the website and social media channels. Additional operational responsibilities include carrying out health and safety checks, adhering to risk assessment requirements, and providing cover for senior administrative staff when needed.

Who are we looking for:

We are seeking an organised and detail oriented individual who enjoys working with people and who has the confidence to coordinate with multiple committee members in a busy environment with limited supervision.

Essential Attributes:

Collaborative team player with a positive, proactive attitude
Strong customer service skills and a friendly, approachable demeanour
Proven ability to multitask effectively and prioritise competing demands
Excellent notetaking skills, with the ability to produce clear workflow documents and adapt to changing environments
Experience in accurate, concise minute taking for meetings and committees
Confident IT user with knowledge of Microsoft Office 365
Demonstrated skills in event planning and organisation
Ability to create clear, engaging posters and promotional materials for club events
Skill to produce effective marketing emails and member focused communications
Background in database management and data accuracy
Highly organised, adaptable, and methodical in approach
Strong initiative, with a willingness to get hands on, pitch in, and support operational needs as they arise

Desirables:

Knowledge of SharePoint advantageous
Familiarity with WordPress or similar website platforms,(training will be provided)
Experience with social media posts
Strong numeracy skills, including confidence with invoicing processes
Understanding of a sailing club or similar membership based environment
A genuine enthusiasm for sailing and the Club’s on water activities
Passion for contributing to a community focused, not for profit organisation
Familiarity with the planning and rhythm of a sailing calendar and sailing events

Expected Start Date: 23/03/2026