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Members Event Bookings

Booking Form for Member Events
Type of Event
Is the member listed above the person to be invoiced for the event.
Invoice Recipient Address
Invoice Recipient Address
City
County
Postcode

My Event Details

Setup Start Time
Event Start Time
End Time
The Exec requires booking to include set up & clear up time when rooms cannot be used by other Members, please consider this when advising on the times you require the room(s).
*A guest list must be provided at least five working days before the event, include all guests, especially non-members.
Do you plan on having Live Entertainment?
Do you plan on using the TV, Microphone &/or Sound system?
Which Room(s) are Required
Rooms Member’s Bronze Package (no tea/coffee, no food, or cleaning) Member’s Silver Package (Weekday Hire including optional; free unlimited tea/coffee, catering options available, tablecloth use) Member’s Gold Package (Weekend Hire including optional; free unlimited tea/coffee, catering options available, tablecloth use)
Main Hall £20ph £25ph £30ph
River Room £20ph £25ph £30ph
Main Hall & River Room £30ph £35ph £45ph
Upstairs Bar Area incl Balcony £30ph £35ph £45ph
Club History Room £10ph £15ph £20ph
Lobster Quay Classroom £20ph £25ph £30ph
Cleaning Costs (Fixed Charge) £0 £50 £70

Please Note:

  • All use of the Club’s tables, chairs, TV screen, cables, microphones and sound system are included within your booking.
  • There is no onsite parking for members & guests. Public car parking is available in Passage Lane (long stay) and opposite the Rising Sun public house (short stay). Charges apply between 10am-6pm.
Rooms Room Hire Charge
Main Hall £50
River Room £50
Main Hall & River Room £100
Cleaning Costs (Fixed Charge)  £50 * Only applies in certain circumstances, please speak to the Club Administrator

Please Note:

  • All use of the Club’s tables, chairs, TV screen, cables, microphones and sound system are included within your booking.
  • There is no onsite parking for members & guests. Public car parking is available in Passage Lane (long stay) and opposite the Rising Sun public house (short stay). Charges apply between 10am-6pm.

Bar & Catering

Do you require the Bar open at this Event?
Bar Term’s & Condition’s

Card Only: We are a cashless Club and only accept Card payment methods

Corkage: Not available. There is an option for special drinks to be ordered on request. No beverages, including soft drinks, may be brought in.

Bar Staff: Will be arranged with the Events Bar Coordinator. You will be required to pay for bar staff time to prepare the bar & any welcoming drinks and to clear up on completion, normally 30mins before & after bar opening times. The charge for bar staff is £20.00 per hour, per person.

Numbers of staff recommended are:

  • For a function of up to 20 people – minimum of 1 bar person;
  • For a function of between 20 and 80 people – minimum of 2 bar people.
  • For a function of more than 80 people – minimum of 3 bar people.

Bar Tab: There is an option to run a bar tab during your event, which must be paid over the bar at the end of your event. Please discuss this with the Events Bar Coordinator.

Welcome Table: There is an option to have a welcome table with Wine (red/white/rose), Prosecco & Orange Juice. Measurements;

  • 4 medium glasses wine to a bottle
  • 3 large glasses wine to a bottle
  • 5 glasses of sparkling to a bottle
How many Bar Staff do you require for your event?
Do you require a Bar Tab for your event?
Welcome Table Required For Event?
Do you require wine on the tables?
Do you have any special drink requests?
Catering for this Event?
Catering Menu Preferred?
For further discussions about your catering requirements, please contact Billy Jones, WSC Catering Manager & Chef, please email him: kitchen@warsashsc.org.uk
Will you require tea, coffee, and biscuits for your event? (Included for some bookings; charges may apply)
Would you like to hire tablecloths for this event?

Tablecloth hire is charged based on the number of event attendees:
£10 for events with fewer than 50 attendees
£20 for events with 50 or more attendees

Club Hire T&C’s

Club Hire Terms & Conditions (Please Tick)

Warsash Sailing Club’s Data Privacy Policy. The information given by you on this form will be used for attending to your event. Your data will be stored and used in accordance with this Policy. It will be destroyed when no longer required, unless the law requires it to be further retained (e.g. for accounts). The policy provides that certain personal data (name, address, contact number etc) is processed (i.e. held and ordered etc) to enable the Club to perform its contract with persons booking its facilities. This data is also held for the legitimate interests of WSC in operating the Club.

DATA PRIVACY